Expenditure and Payables

Room 319 - Main Bulding

     
Activities Carried out in this Section
 
1. Participate in the preparation of recurrent expenditure budget
2. Process payments and file the vouchers
3. Record transactions in the books of account and charge correct budget lines
4. Balance the books of account / ledger accounts
5. Prepare bank reconciliation statement
6. Prepare the expenditure schedules according to budgetlines
7. Prepare expenditure budget variance report
8. Prepare consolidated re-current expenditure report by 5th of following month
 
OUTSTANDING COMMITMENTS / ACCOUNTS PAYABLE
1. Identify commitments brought forward
2. Obtain commitments and consolidate them
3. Record commitments made and sign off those that have been met
4. Establish utility claims that are still outstanding and consolidate them
5. Maintain a register of commitments made and keep it up to date
6. Prepare report every 5th of the following month and attach detailed schedules

OFFICE No.319B
ADMINISTRATION BLOCK (Main Building)